In 2025, Vitawerks conducted a comprehensive survey of 233 healthcare facilities across the U.S. to better understand the pressing challenges they face, from staffing and compliance issues to operational inefficiencies. The findings reveal what’s holding facilities back and how flexible staffing solutions like those offered by Vitawerks are helping healthcare leaders stay agile, compliant, and cost-effective.
Facilities Operating Below Full Capacity
Post-pandemic, many healthcare facilities are still struggling to reach full operational strength. Surveyed facilities reported operating at just 72% of full capacity, even though their desired capacity average was 90%.
What’s Causing the Gap?
- 47 facilities (20%) cited low reimbursement rates
- 45 facilities (19%) pointed to reduced patient demand
- 39 facilities (17%) blamed high labor costs
These factors are pushing facilities to seek flexible, cost-effective staffing strategies. Rather than overinvesting in full-time hires amid fluctuating patient volumes, many are choosing on-demand solutions like Vitawerks to support a more responsive workforce model.
Why Facilities Choose vitawerks
As operational pressures increase, healthcare organizations are turning to Vitawerks to manage staffing needs without compromising care quality. Here’s how:
1. Recruitment and Retention
Staffing challenges continue to dominate the industry. In the survey:
- 59% of respondents said recruitment and retention were their top issues.
Turnover remains high across healthcare:
- Hospital turnover sits at 18.3% (NSI Nursing Solutions, 2025)
- Skilled nursing facilities report 82% turnover (Mission Care Collective)
- Ambulatory surgery centers (ASCs) see 35% RN turnover and 39% surgical tech turnover
Facilities need a reliable way to fill gaps quickly while maintaining care standards. Vitawerks helps by offering a scalable, on-demand Talent Marketplace where facilities can post shifts instantly and tap into a vetted network of over 300,000 healthcare professionals nationwide.
- 146 respondents (63%) said Vitawerks helped them with staffing and scheduling
- 62 facilities (27%) said the platform helped them access qualified professionals directly
Facilities now rely on Vitawerks not just during high turnover, but also to stay compliant and fully staffed during periods of unpredictable demand.
2. Credentialing and Compliance Support
Compliance remains a time-consuming burden for facility administrators. But with Vitawerks:
- 26 facilities (11%) reported that the platform improved their credentialing workflows.
Every professional on Vitawerks is pre-credentialed, ensuring that licenses are active, documentation is current, and skillsets match facility needs.
Through Talent Fusion, Vitawerks centralized workforce management system, facilities can:
- Monitor credentialing and licensing
- Automate compliance reminders
- Receive alerts before licenses expire
- Streamline internal onboarding and verification processes
This automation not only improves regulatory compliance but also reduces manual tracking and administrative overhead.
3. Reducing Administrative Burden
Managing shift coverage manually is time-consuming. Thanks to Vitawerks:
- 24 facilities shared that the platform helped them save time and money on administrative work
Facilities can post shifts directly to the Talent Marketplace, eliminating the need for emails, calls, or agency outreach. Once a shift is filled, managers are notified with:
- The professional’s credentials
- Work history and experience
- Any other essential details
Facilities also gain access to performance data, including:
- Shifts filled
- Average fill time
- Pay rates per shift
- Favorite workers for future bookings
This data-driven approach helps facilities build a trusted external workforce that improves continuity of care and streamlines shift fulfillment.
4. Managing Labor Costs Efficiently
Labor costs remain a top concern in healthcare. According to the survey:
- 11 facilities (5%) said Vitawerks helped them optimize labor costs
Vitawerks gives organizations the flexibility to:
- Adjust staffing based on real-time demand
- Rely on full-time or internal float pools during slow periods
- Tap into external professionals only when necessary
This approach keeps expenses in check while maintaining full compliance with patient care standards and nurse-to-patient ratios.
Adapt to Staffing Needs with vitawerks
Healthcare facilities across the U.S. are successfully using Vitawerks Talent Marketplace to:
- Fill shifts fast
- Improve compliance
- Streamline credentialing
- Reduce turnover impact
- Lower administrative costs
With Vitawerks technology-powered platform, facilities can take a proactive approach to workforce management, saving valuable time and resources while enhancing patient care.
1. The Future of Healthcare Staffing: Trends Beyond 2024
As healthcare facilities face an increasingly unpredictable landscape, the future of staffing is shifting toward flexibility and agility. Facilities can no longer rely solely on full-time staff to meet fluctuating patient demand. Vitawerks is at the forefront of this transformation, providing a Talent Marketplace that connects healthcare facilities with a nationwide network of pre-credentialed professionals.
By leveraging predictive analytics, Vitawerks helps facilities forecast staffing needs, optimize labor costs, and fill shifts before gaps impact patient care. Whether it’s staffing telehealth services, ambulatory centers, or long-term care facilities, Vitawerks ensures facilities remain agile and responsive to evolving workforce trends.
2. How Technology Is Transforming Healthcare Workforce Management
Technology is no longer a luxury in healthcare, it’s a necessity. Vitawerks uses automation, centralized dashboards, and intelligent scheduling tools to simplify workforce management. Facilities can post shifts directly to the Talent Marketplace, receive instant notifications when shifts are filled, and track key metrics such as fill times, pay rates, and staff performance.
Beyond scheduling, Vitawerks streamlines credentialing, ensures compliance with licensing requirements, and provides real-time reporting. By integrating technology into everyday workforce operations, facilities reduce administrative burdens, improve operational efficiency, and focus more on delivering high-quality patient care.
3. Credentialing and Compliance in Healthcare: Common Pitfalls and Fixes
Credentialing and compliance are critical, yet time-consuming tasks for healthcare administrators. Many facilities struggle with expired licenses, incomplete documentation, and labor-intensive verification processes. Vitawerks addresses these challenges through automated credentialing workflows.
All professionals on the platform are pre-credentialed, and Vitawerks’ system monitors licenses, sends alerts for renewals, and simplifies onboarding. This ensures facilities stay compliant while reducing administrative work, lowering risk, and maintaining patient safety. With Vitawerks, managing credentialing becomes a seamless, automated process rather than a constant headache.
4. Reducing Burnout Through Smarter Staffing Models
Burnout is a persistent challenge in healthcare, often driven by overworked staff and inconsistent scheduling. Vitawerks helps facilities adopt smarter staffing models by providing access to on-demand professionals who can fill critical gaps.
By balancing workloads and ensuring shifts are filled efficiently, Vitawerks reduces the strain on existing staff. Facilities can leverage data from the platform to forecast peak periods, distribute shifts fairly, and prevent burnout. This not only improves employee satisfaction but also strengthens retention, ensuring facilities maintain a skilled and motivated workforce.
5. Data-Driven Workforce Management: What Facilities Need to Know
In today’s healthcare environment, decisions must be guided by data. Vitawerks offers robust analytics and reporting tools that provide insights into staffing patterns, labor costs, and performance metrics. Facilities can track fill rates, monitor overtime, and identify trends that impact operational efficiency.
With this information, administrators can make informed decisions about scheduling, budgeting, and workforce planning. By taking a data-driven approach, facilities can optimize staffing, reduce costs, and improve continuity of care, all powered by Vitawerks’ platform.
6. Balancing Labor Costs Without Compromising Patient Care
Managing labor costs while maintaining quality care is a constant challenge for healthcare facilities. Vitawerks helps solve this dilemma by offering flexible staffing solutions that allow facilities to scale up or down based on real-time demand.
Facilities can rely on internal staff during slower periods and tap into Vitawerks’ Talent Marketplace only when necessary. This approach keeps labor costs in check without sacrificing care quality or compliance. By aligning staffing levels with actual demand, Vitawerks enables facilities to operate efficiently while maintaining high standards for patient care.
7. Top Benefits of On-Demand Healthcare Staffing Platforms
On-demand staffing platforms like Vitawerks are revolutionizing the way healthcare facilities manage their workforce. With instant access to a network of over 300,000 qualified professionals, facilities can fill shifts quickly, reduce administrative tasks, and ensure compliance.
Vitawerks allows administrators to post shifts, review professional credentials, and track workforce performance, all from a single platform. This flexibility helps facilities adapt to fluctuations in patient volume, cover for unexpected absences, and maintain seamless care delivery. On-demand staffing isn’t just a temporary solution, it’s a strategic approach to modern workforce management.
8. How Healthcare Facilities Can Improve Recruitment & Retention
Recruitment and retention remain top concerns for healthcare facilities, with high turnover affecting both costs and patient care. Vitawerks helps facilities streamline hiring, onboarding, and scheduling, ensuring access to qualified professionals while reducing turnover risks.
By providing a flexible work model, data-driven insights, and automated compliance support, Vitawerks enhances the employee experience. Facilities can track satisfaction metrics, anticipate staffing gaps, and maintain a loyal, engaged workforce. With Vitawerks, recruitment and retention become manageable, predictable, and aligned with operational goals.
Ready to Solve Your Staffing Challenges?
Vitawerks is more than just a staffing solution; it’s a strategic partner in your facility’s long-term success. Whether you’re looking to build a pool of trusted professionals, reduce labor costs, or simplify credentialing, Vitawerks has the tools you need to scale your workforce without sacrificing quality.
Sign up today and discover how Vitawerks can help you address your top workforce challenges with speed, flexibility, and confidence.
